Senior Administrator – Corporate Services

ROLE OVERVIEW

PURPOSE OF JOB

The role holder will be required to administer the corporate and legal requirements of a portfolio of Private Equity and Real Estate clients, under the supervision of a Line Manager.

MAIN RESPONSIBILITIES AND DUTIES

• Assist in the management of the day-to-day corporate life of client entities.
• Draft, review and coordinate legal and corporate documentation (contracts, agreements, resolutions).
• Prepare board and shareholder meeting documentation, including minutes and written resolutions.
• Ensure compliance with Luxembourg corporate law and regulatory requirements (including CSSF where applicable).
• Maintain statutory records and ensure proper corporate governance at all times.
• Handle filings and registrations with the Luxembourg Trade and Companies Register (RCS).
• Coordinate notarial processes, including notarisation, apostille and legalisation where required.
• Prepare and maintain shareholder registers and corporate registers.
• Organise execution of documents (circulation, signature follow-up, certification where applicable).
• Ensure proper archiving (electronic and physical) of corporate documentation.
• Follow up with clients and third parties to obtain required documentation.
• Act as main point of contact with notaries, lawyers, banks, auditors, authorities and clients.
• Liaise internally with accounting, compliance and other departments.
• Provide legal and corporate support to accounting teams.
• Ensure adherence to AML/KYC and regulatory requirements.
• Maintain up-to-date client files and ensure compliance with statutory obligations.
• Follow internal policies, procedures and governance frameworks.
• Manage internal corporate procedures and ensure their consistent application.
• Monitor timelines and ensure timely execution of all corporate actions.
• Contribute to internal decision-making documentation and processes.

ESSENTIAL REQUIREMENTS

• At least 3 years proven experience in a similar position.
• Able to fluently communicate in English, in writing and verbally; French and German knowledge are an asset.
• Demonstrate a clear understanding of the contractual and statutory obligations related to Luxembourg Law.
• Able to take responsibility, prioritize, use initiative and to get on with others as a team player.
• Demonstrate motivation, enthusiastic approach, good organizational capabilities and excellent client service attitude and proactivity.

OUR COMMITMENT TO INCLUSION & WELLBEING

JTC is committed to fostering a healthy, inclusive organisation where all individuals feel welcome and feel able to participate in the workplace fully. We value different perspectives, backgrounds and lived experiences. This includes supporting employee wellbeing so that people feel equipped to thrive.