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Senior Administrator – Company Secretarial (Transactional)

London 24th Feb 2023

Join Team JTC where your contribution will be valued.

Purpose of Job

The role reports to the Managers within the London transactional team. The role holder will take responsibility of service delivery for some of our UK Corporates.

The role holder will make a significant contribution to the team, holding responsibility for day to day service delivery to UK corporates. You will be responsible for all aspects of Company Secretarial Administration and Corporate Governance support. As a Senior Administrator, you will be expected to bring a high level of company secretarial skills to the team. To support the Managers and the Senior Director within the team and to work collectively with other team members to meet overall business objectives and assist with developing team capabilities. There will also be the opportunity to provide support to special projects.

Main Responsibilities and Duties
  • Administer and monitor a varied client portfolio and timescales set and agreed, investigating and suggesting enhancements where necessary, ensuring timely and effective client care
  • Understand the relevant legislation and ensuring that all activities undertaken meet legislative requirements
  • Entity management of portfolio of clients using specialist software
  • Ensuring clients’ records are up to date and accurate, ensuring all statutory obligations are complied with to include statutory filings and drafting of board minutes, as appropriate
  • Monitoring and ensuring deadlines are met
  • Provide review and comment on corporate documentation as required
  • Taking minutes at client board meetings where this forms part of the service
  • Liaising with clients and lawyers
  • Review client structures, complete review processes for client entities, remain aware of risk exposure, including the fulfilment of responsibilities under the review procedures
  • Assist more junior members of the team, deliver to agreed scope and timescales
  • Take responsibility for various other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking office administration including billing and project work, as appropriate
  • Provide contribution to meeting discussions, as and when required
  • Assist with the production, where necessary, of relevant policies and procedures including the development of a knowledge bank
  • Remain aware of the obligations for the reporting of unusual transactions and act as a guide to the Department in this respect
  • Adhere to Risk & Associate Compliance procedures in relation to regulatory requirements and AML legislation
  • Adhere to CPD requirements in accordance with qualification level and in-house procedures.
  • Adhere to the JTC core values and expected behaviours;
  • Any other duties as deemed necessary by Management.
Essential Requirements
  • Educated to degree level (or equivalent)
  • Fully ICSA qualified
  • Previous experience of working within a Company Secretarial role ideally within professional services
  • Excellent written and verbal communication skills
  • Highly organised – be able to manage and prioritise own workload
  • Excellent attention to detail
  • Personable – a good communicator (there will be plenty of direct client contact and internal liaison with senior members of the firm)
  • Resourcefulness

JTC is a publicly listed, global professional services business with deep expertise in fund, corporate and private client services. Every JTC person is an owner of the business and this fundamental part of our culture aligns us with the best interests of all of our stakeholders. Our purpose is to maximise potential and our success is built on service excellence, long-term relationships and technology capabilities that drive efficiency and add value.

JTC’s culture places a strong focus on the development of its employees. We value our employees’ commitment to their career and encourage and support you if you wish to pursue a professional qualification as well as providing ongoing learning and development opportunities through our Academy and Gateway programmes. Our vision for the future is driven by an entrepreneurial and innovative spirit.

If you would like to join team JTC, where everyone is dedicated to continuously delivering a service beyond our clients’ expectations, please apply on line (applications will only be accepted if made through the online portal).