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Administrator – Company Secretarial Assistant

London 5th Jul 2021

Join JTC where your contribution will be valued.

We are a burgeoning corporate services firm that is rapidly seizing market share of the outsourced Corporate Governance and Company Secretary market and now seek an experienced Company Secretarial Assistant keen to take responsibility of service delivery to UK listed corporates and SPV structures to join its rapidly expanding and highly accomplished company secretarial team. There will be the opportunity to provide support to special projects such as corporate actions and initial public offerings (IPOs).

Purpose of job

The successful candidate will make a significant contribution to the team, providing support for service delivery to Listed Funds and SPV structures. They will be responsible for all aspects of Company Secretarial and Corporate Governance support including arrangements for and attendance at board, committee and shareholder meetings, preparing and filing documentation, regulatory compliance and statutory returns, quarterly corporate governance reporting to Boards, regulatory announcements and market abuse compliance.

Essential Requirements
  • Dynamic, self-managed and proactive at all times;
    Possess enthusiasm and want to “go the extra mile”;
    High level of accuracy and excellent attention to detail
  • Excellent planning and organisation
  • Ability to work in fast paced environment with multiple priorities
  • Strong problem solving abilities
  • Collaborative
  • Degree 2:1, or equivalent
  • Part or Qualified company secretary with relevant experience – listed and/or professional/financial services experience preferred.
Main Responsibilities and Duties
  • Administer and monitor a varied client portfolio with an emphasis on UK listed Investment Trusts within the timescales set and agreed, investigating and suggesting enhancements where necessary, ensuring timely and effective client care
  • Possess specific technical knowledge of listed corporates and funds (in particular Investment Trusts), the Companies Act 2006, Market Abuse Regulation, The Listing Rules and Continuing Obligations including the Disclosure & Transparency Regulations and AIM rules. The UK Corporate Governance Code and AIC Code.
  • Understand the relevant legislation and ensuring that all activities undertaken meet legislative requirements
  • Attend and minute board, committee and shareholder meetings, travelling to client locations as required
  • Draft board papers, assemble board packs and ensure distribution to client boards
  • Provide review and comment on corporate documentation as required by client and in conjunction with other advisors
  • Support the review of the corporate governance section of annual and bi-annual reports in conjunction with direct supervisor, fund accountants and advisors
  • Draft company materials including announcements and statutory filings, as appropriate
  • Review client structures, complete review processes for client entities, remain aware of risk exposure, including the fulfilment of responsibilities under the review procedures
  • Review legal and tax advice where appropriate and be able to interpret /implement relevant advice as required
  • Maintain accurate and up to date records of client entities, ensuring all statutory obligations are complied with
  • Keep clients’ records up to date and ensure all statutory registers are maintained
  • Receive, monitor and keep up to date with constitutional, regulatory and listing requirements as applicable to individual clients
  • Take responsibility for various other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking office administration including billing and project work, as appropriate
  • Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed
  • Provide contribution to meeting discussions, as and when required
  • Liaising with Chairs and Non Executive Directors.
  • Liaising with external regulators and advisers, such as investment managers, lawyers and auditors
  • Assist with the production, where necessary, of relevant policies and procedures including the development of a knowledge bank
  • Manage own billing and cash collection / debtors process, have an awareness of recoverability and work in an efficient manner so as to minimise write-offs
  • Remain aware of the obligations for the reporting of unusual transactions and act as a guide to the Department in this respect
  • Confident managing own deadlines and diarising workloads

JTC is a publicly listed, global professional services business with deep expertise in fund, corporate and private client services. Every JTC person is an owner of the business and this fundamental part of our culture aligns us with the best interests of all of our stakeholders. Our purpose is to maximise potential and our success is built on service excellence, long-term relationships and technology capabilities that drive efficiency and add value.

JTC’s culture places a strong focus on the development of its employees. We value our employees’ commitment to their career and encourage and support you if you wish to pursue a professional qualification as well as providing ongoing learning and development opportunities through our Academy and Gateway programmes. Our vision for the future is driven by an entrepreneurial and innovative spirit.

If you would like to join team JTC, where everyone is dedicated to continuously delivering a service beyond our clients’ expectations, please apply on line (applications will only be accepted if made through the online portal).