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Senior AIFM Administrator – Institutional Client Services

Luxembourg 13th Oct 2022

Join JTC where your contribution will be valued.

We currently have an exciting opportunity for a Senior AIFM Administrator to join our team in Luxembourg.

Purpose of Job

In order to respond to the expansion of our AIFM, we seek for a Senior AIFM Administrator.

Main Responsibilities and Duties

You will be involved in the day-to-day management and corporate activities of an AIFM managing complex private equity and real estate’s portfolio of various Alternative Investment Funds. You will directly report to the Conducting Officers. Some of the duties include:

Administration & Finance
  • Lead the organisation, coordination and prepare the minutes of various meeting (Conducting Officer meeting, Board meeting, etc.);
  • Prepare the conducting officer and board packs;
  • Update the corporate legal documentation;
  • Lead and coordinate any request linked to the operational life of the company;
  • Draft the agreements (roll forward);
  • Follow up the payment of the invoices and perform the cash flow monitoring of the AIFM;
  • Maintain and follow up the deadlines in the Fund calendar;
  • Maintain the fund database up-to-date;
  • Assist and liaise with the central administration’s teams for the purpose of the audit, accounting or transfer agent;
  • Follow up the subscription process to ensure the success of the subscription process in our funds;
  • Perform the cash flow monitoring of the funds;
  • Coordinate FATCA/CRS for the funds;
Delegate monitoring
  • Follow up KPIs and escalate potential issues to the Conducting Officers;
  • Liaise with delegates to ensure a good cooperation (provide document, information in the context of the oversight, etc);
  • Circulate invoices to the general partners of the Funds for their approval and within JTC entities;
  • Act as the owner of the BCL reporting, respecting deadlines;
  • Coordinate the RC approval process with the board of the Fund (drafting the board resolution, the agreement and coordination until the execution of the documents);
  • Support the Conducting Officer in the administrative tasks;
  • Collect, analyse and follow up KPIs from business intermediaries;
  • Maintain and create a calendar about reporting deadlines with local authorities;
  • Participate to the meeting with the business intermediaries and draft the minutes.
Essential Requirements
  • Degree in Business Administration, Economics, Law, Finance or comparable education;
  • A first experience in a compliance/asset management function in the funds sector or management company in Luxembourg would be an asset;
  • A knowledge of the PE/RE and Alternative Investment Funds sector while having ideally a first exposure to AML and AIF compliance laws;
  • Demonstrate a clear understanding of the AIFM activities, organisation and environment, including contractual and statutory obligations related to Luxembourg regulated investment funds;
  • Able to take responsibility, prioritise, use initiative and to get on with others as a team player;
  • Demonstrate motivation, positive and constructive approach, good organisational capabilities, excellent client service attitude and proactivity;
  • Able to fluently communicate in English and French, in written and verbally, any other language being an asset;
  • Eager to learn.

JTC is a publicly listed, award-winning provider of fund, corporate and private client services to institutional and private clients. The principle of making all our people owners of the business is fundamental to our culture and aligns us completely with the best interests of our clients.

JTC’s culture places a strong focus on the development of its employees. We value our employees’ commitment to their career and encourage and support you if you wish to pursue a professional qualification as well as providing ongoing learning and development opportunities through our Academy and Gateway programmes. Our vision for the future is driven by an entrepreneurial and innovative spirit.

If you would like to join team JTC, where everyone is dedicated to continuously delivering a service beyond our clients’ expectations, please apply online.