Senior Administrator – Corporate Services – Business & Governance Team

ROLE OVERVIEW

PURPOSE OF JOB

To support the Corporate Services team in the delivery of key projects, governance and business initiatives to improve efficiencies and ultimately exceed the expectations of clients.  The scope of the role is broad with the main focus on client team support for AML/CFT/CPF/Risk related matters as well as supporting the business function with management information, reporting, processes to improve efficiencies and overall governance framework support within the division bridging between the wider JTC Group Functions and the Corporate Services client teams.

MAIN RESPONSIBILITIES AND DUTIES

• Assessment of client due diligence requirements both at the time of onboarding new clients and during periodic reviews, collating and/or undertaking reviews of client due diligence obtained (including personal information and identity documents) to ensure records and documents held comply with applicable legislation and Group Policies and Procedures.
• Review and/or prepare risk assessments for client administered entities based on the risk factors associated to it and related parties to confirm that appropriate risk rating is applied, documenting any changes from information previously provided for the purposes of amendment or review by senior management.
• Undertake and/or review the three-tier test for client administered entities relating to beneficial ownership and control, documenting the process undertaken, including rationale for any decisions/determinations made, and ensuring that all records are accurate.
• Provide guidance for junior members of the team regarding the application of the three-tier test, as required.
• Ensure that records accurately record and detail information relating to source of wealth/funds, beneficial ownership and control, expected activity and high-risk indicators.
• Undertake and/or review periodic reviews of client administered entities.
• Support the Team Manager with the maintenance of Key Risk Identifier Registers and other essential registers utilised for management information reporting purposes.
• Support the Team Manager during the change management process in relation to technological enhancements to systems and tools deployed by testing, providing feedback and preparing guidance and help notes for the wider team to refer to.
• Support the Division to achieve good corporate governance in accordance with regulatory requirements while aligning to the Group’s overall aims, business plan and long-term strategy.
• Support the Team Manager in relation to all aspects of client onboarding which are the responsibility of the team, ensuring that matters are dealt with in a timely manner and to a high level of service, to include preparation/review of materials for risk meetings, collation and review of client due diligence, liaison with Group functions, ensuring system updates are accurate and complete, amongst other related tasks.
• Support the Team Manager with the review and collation of supporting information to aid in effective audit processes, reporting to regulators, CMP and any other requests which may be received.
• Take a leading role in ensuring that our systems contain accurate and timely information to aid in the accuracy of golden source of data, supporting client teams as required to achieve and maintain this objective.
• Support the Team Manager to review, test and develop operational client processes.
• Adhere to Risk & Compliance procedures in relation to regulatory requirements and AML legislation.
• Adhere to CPD requirements in accordance with qualification level and in-house procedures.
• Develop self and ensure knowledge in relevant field at all times.
• Adhere to the JTC core values and expected behaviours.
• Any other duties as deemed necessary or defined by Management and/or Group Board.

ESSENTIAL REQUIREMENTS

• Knowledge of AML/CFT/CPF requirements and practical application of the applicable legislation utilising a Risk Based Approach.
• Corporate Services experience essential.
• Experience of complex corporate structures from an AML/CDD perspective.
• Risk and Compliance experience is beneficial.
• Practical application of good Corporate Governance.
• Solutions focused with an inquiring mind.
• Diploma level qualification (CGI, STEP, ICA Diploma).