Associate Director – Shared Services – Private Client Services

ROLE OVERVIEW

PURPOSE OF JOB

The Associate Director of the Accounting Shared Services team will oversee the day-to-day planning, execution, and deliverables of client accounting requirements across multiple jurisdictions within the group, ensuring high quality, timely deliverables which are following statutory and regulatory standards. This role will include day to day oversight of the Shared Services team and will be critical in driving the training and development initiatives for the accounting team, fostering a culture of continuous improvement, and ensuring the team’s proficiency and performance align with the organization’s goals.

MAIN RESPONSIBILITIES AND DUTIES

CLIENT ACCOUNTING MANAGEMENT

• Oversee the delivery of comprehensive accounting services to clients, ensuring accuracy, timeliness, and compliance with statutory and regulatory requirements.
• Responsible for the review and preparation of Financial Statements for different types of entities in accordance with Accounting Standards IFRS.
• Liaise with auditors, handle audit queries, and ensure audit meet the agreed audit plan.
• Ensure timely deliverables by working closely together with the other functions and ensure that all client deadlines and milestones are met.
• Manage and monitor daily accounting activities, including general ledger maintenance, account reconciliations, financial reporting, and audit support.
• Handle tax inquiries, schedule meetings with tax advisors’/clients/ intermediaries, attend phone calls and subsequent follow-ups.
• Ensure all financial records and statements are in line with organizational and legal standards.

PLANNING AND COORDINATION

• Develop and implement proper planning for the accounting shared services team to meet the objectives of the team and the wider business.
• Coordinate with other departments and stakeholders to streamline processes and improve the efficiency of accounting operations.
• Develop and maintain a robust internal control environment, identifying areas for improvement and implementing solutions.
• Ensure that the work of the team is adequately planned to meet all reporting deadlines for relevant jurisdictions.

TEAM LEADERSHIP AND DEVELOPMENT

•  Lead, mentor, and develop the accounting team, promoting a culture of continuous learning and professional development.
• Conduct regular performance reviews, provide constructive feedback, and create individual development plans to nurture talent within the team.
• Facilitate training sessions and workshops to keep the team updated on the latest accounting practices, tools, and compliance requirements.

COMPLIANCE AND RISK MANAGEMENT

• Ensure that all accounting activities comply with the relevant legal, regulatory, and financial reporting standards.
• Identify, assess, and mitigate financial risks associated with accounting operations, implementing appropriate risk management strategies.
• Liaise with external auditors and regulatory authorities, ensuring compliance and addressing any audit findings promptly.
• Work closely with tax and regulatory reporting teams to ensure that accounting information is available on a timely basis to meet deadlines

PROCESS IMPROVEMENT

• Drive continuous improvement initiatives to enhance the efficiency, accuracy, and effectiveness of accounting processes.
• Utilize advanced accounting software and tools to automate routine tasks and improve overall productivity.
• Stay updated with the latest industry trends, best practices, and technological advancements to keep the accounting shared services team at the forefront of innovation.

STAKEHOLDER MANAGEMENT

• Build and maintain strong relationships with clients, understanding their accounting needs and ensuring their satisfaction with the services provided.
• Build and maintain strong relationships with the key JTC team contacts in each jurisdiction – ensuring accounting services for their portfolios are delivered smoothly.
• Provide accurate and timely management information on accounting service delivery.
• Work with the team to reduce cost of service delivery through process improvements, training and technology.
• Act as a key point of contact for all accounting-related inquiries and issues, ensuring prompt and effective resolution.

ESSENTIAL REQUIREMENTS

• Bachelor’s degree in Accounting, or a related field; ACCA or equivalent certification preferred.
• Experienced individual with at least 7-10 years in an accounting related leadership role.
• Strong understanding of accounting principles, financial reporting, and compliance standards.
• Proven track record of managing and developing high-performing accounting teams.
• Excellent analytical, organizational, and problem-solving skills.
• Proficient in accounting software and Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Attention to detail and high level of accuracy.
• Ability to manage multiple priorities and tight deadlines.
• Continuous improvement mindset.