Assistant Manager – Company Secretarial (Listed)

ROLE OVERVIEW

PURPOSE OF JOB

The role reports to a Director within the London team. The role holder will take responsibility of service delivery for some of our UK Corporates and Listed Funds.  This is fast growing business with a friendly, diverse and professional team who pride themselves on service excellence.  This role requires a person who is dynamic, self-managed and able to work in a fast paced and at times challenging environment. 

The role holder will make a significant contribution to the team, providing support for service delivery to UK corporates and listed funds.  You will be responsible for all aspects of Company Secretarial and Corporate Governance support including arrangements for and attendance at board, committee and shareholder meetings, preparing and filing documentation in relation to regulatory compliance and statutory returns, corporate transactional support and gain experience of listed plc governance, processes and procedures.  There will also be the opportunity to provide support to special projects such as corporate actions and IPOs. 

MAIN RESPONSIBILITIES AND DUTIES

• Administer and monitor a varied client portfolio with an emphasis on UK listed funds working autonomously within the timescales set and agreed, investigating and suggesting enhancements where necessary, ensuring timely and effective client care.
• Understand the relevant legislation and ensuring that all activities undertaken meet legislative requirements.
• Ensure meeting preparation is performed professionally.
• Attend and minute board, committee and shareholder meetings, travelling to client locations as required.
• Draft board papers, assemble board packs and ensure distribution to client boards.
• Produce, review and comment on corporate transactional documentation for ad hoc advisory projects, as required by the client and in conjunction with other advisors.
• Draft other company materials and statutory filings, as appropriate including but not limited to share allotments, share buy-backs and capital reductions, confirmation statements and other Companies House forms.
• Maintain accurate and up to date records of client entities, ensuring all statutory obligations are complied with.
• Oversee and coach more junior members of the team.
• Receive, monitor and keep up to date with constitutional and regulatory requirements as applicable to individual clients.
• Take responsibility for various other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team.
• Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed.
• Assist with the review legal and tax advice where appropriate and be able to interpret /implement relevant advice as required.
• Liaising with external regulators and advisers, such as lawyers and auditors.
• Assist with the production, where necessary, of relevant policies and procedures including the development of a knowledge bank.
• Manage billing and cash collection / debtors process for director’s clients, have an awareness of recoverability and work in an efficient manner so as to minimise write-offs.
• Adhere to Risk & Associated Compliance procedures in relation to regulatory requirements and AML legislation.
• Remain aware of the obligations for the reporting of unusual transactions and act as a guide to the Department in this respect.
• Review client structures, complete review processes for client entities, remain aware of risk exposure, including the fulfilment of responsibilities under the review procedures.
• Adhere to CPD requirements in accordance with qualification level and in-house procedures.
• Adhere to the JTC core values and expected behaviours.
• Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

• Educated to degree level (or equivalent).
• Fully CGI Qualified ideally ACG.
• 4+ years’ relevant experience.
• Experience of attending and minuting board and committee meetings.
• Professional, hardworking and conscientious.
• Enjoys working on challenging multiple projects.
• A clear understanding of the importance of high standards of client care and attention to detail.
• Excellent written and verbal communication skills.
• The ability to work in a team.
• Highly organised – be able to manage and prioritise own workload.
• Excellent attention to detail.
• Positive, can-do, friendly attitude and a flexible approach.